Track guest responses and follow-ups from a Google Calendar event

When organizing an event via Google Calendar, it's important to manage guest responses effectively and plan any necessary follow-ups. This guide will walk you through the process, ensuring you don't miss any critical details.

Steps to Track Responses and Plan Follow-ups

1. Open the Calendar Event: Access your Google Calendar and click on the specific event to open it.
2. Review the Guest List: Check the guest list under the 'Guests' section to see who has been invited.
3. Record RSVP Statuses: Note each guest's RSVP status and any timestamps shown. This helps monitor who is attending.
4. Check for Proposed Time Changes: If any guests proposed a new time, review these suggestions displayed under the guest list.
5. Plan the Next Action: For each guest, determine the next step needed, whether it's sending additional information or confirming attendance.

Reusable Follow-up Tracker Table

Use the table below to organize your responses and follow-ups. Copy this into a notes application or family workspace for easy access.

Fictional Worked Example

Here's a fictional example to illustrate how you might use this table:

Practical Limits: This method is useful for organizing and tracking guest responses but does not replace direct communication when urgent responses are needed. Always verify the details directly with the involved parties when necessary.

For further organizational guidance, refer to the Google Calendar Help and the Custody Companion Appointment Prep Checklist.